Full-Time
Event Co Ordinator
Posted on Sep 29
Northern Policy Institute/Institut Des Politiques Du Nord
Thunder Bay, ON
Personal Suitability
Initiative; Effective interpersonal skills; Flexibility; Accurate; Team player; Excellent oral communication; Excellent written communication; Client focus; Organized
Administrative and Coordination Skills
Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment; Implement registration systems; Implement social programs, food and beverage, transportation, and other services; Confirm and co-ordinate speakers; Assist in site selection and attend to related details; Arrange for shipping, receiving and storage; Arrange for production or purchase of promotional products; Co-ordinate media services; Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events; Co-ordinate and monitor conference and meeting activities and attend to related details
Ability to Supervise Working groups; Committees; Contractors
Work Conditions and Physical Capabilities
Fast-paced environment; Work under pressure; Attention to detail; Tight deadlines
Planning and Management Skills
Solicit event donors; Review bids and negotiate costs; Research and design special events programs; Promote conference and meeting services or special events; Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.); Plan for social events and guest programs; Plan for traffic and crowd control and security; Plan for translation and interpretation services; Plan schedules, goals and objectives; Plan and arrange for accommodation and transportation services; Inspect and select sites; Develop marketing and communication plans; Develop media strategies and public relations activities; Develop registration systems and information materials; Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services; Manage Event Logistics; Identify human resources requirements; Plan and oversee Webinars; Develop sponsorship, partnership or fundraising programs
Business Equipment and Computer Applications
MS Excel; MS PowerPoint; MS Windows; MS Word; MS Office; MS Outlook
Area of Work Experience
University or college; Tourism associations; Sports and entertainment facilities; Resort; Professional association or organization; Multi-purpose facilities; Convention centre; Conference and meeting planning companies; Conference centres; Community service organization; Business; Hotel, motel, resort; Government department and/or agency
Number of Participants and Length of Activity 2-4 days; 200-400 participants
Experience Experience an asset
Education
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Languages English
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