Administrative and Coordination Skills

Administer revenues and expenditures and assist in preparing financial reports; Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment; Implement registration systems; Implement social programs, food and beverage, transportation, and other services; Confirm and co-ordinate speakers; Assist in site selection and attend to related details; Assist in budget preparation; Arrange for shipping, receiving and storage; Arrange for production or purchase of promotional products; Co-ordinate media services; Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events; Co-ordinate and monitor conference and meeting activities and attend to related details

Transportation/Travel Information Willing to travel

Own Tools/Equipment Cellular phone

Planning and Management Skills

Research and design special events programs; Promote conference and meeting services or special events; Prepare, present and manage budgets; Prepare final financial and other reports; Plan for on-site offices; Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.); Plan for social events and guest programs; Plan for translation and interpretation services; Plan schedules, goals and objectives; Plan and arrange for accommodation and transportation services; Inspect and select sites; Develop marketing and communication plans; Develop media strategies and public relations activities; Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services; Manage Event Logistics; Identify human resources requirements

Additional Skills

Recruit, hire and supervise staff and/or volunteers

Business Equipment and Computer Applications

MS Excel; MS PowerPoint; MS Word; Database software; MS Office; MS Outlook

Operating Systems and Software Google Docs

Experience 2 years to less than 3 years

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Languages English